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Force Hugo to render board meeting notes

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Abner Coimbre
2025-03-28 00:41:45 -07:00
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content/english/board/index.md
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The board meets once a month. Meet the members in the [About](/about) page.
**MEETING NOTES (TIMES IN US/PACIFIC)**
- [18 March 2025 16:00](/board/meeting/20250318)
- [18 March 2025 16:00](/board-meeting-20250318)

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---
title: "Advisory Board Meeting"
meta_title: "Board's Meeting Notes"
layout: "single"
description: "Advisory Board Meeting Notes - 18 Mar 2025"
draft: false
---
#### Meeting Notes - 18 Mar 2025
**AGENDA**:
No agenda set, first meeting
---
**DISCUSSION ITEMS**
1. **Handmade Boston (HMB): Aug 1-2 (Fri-Sat)**
- Sister conference to Seattle
- Return to original technical lectures format
- No more online track: No more online tickets or Twitch stream for Boston
- We still plan to record in-person lectures for archival
- Boston should have job booth rentals just like Seattle
**2025 Target:** Two-hundred in-person attendees. We're still in the growth and experimentation stage
2. **Handmade Seattle (HMS): Dec 5-7 (Fri-Sun)**
- Flagship Conference
- Fully-Hybrid: Physical track and online track like always
- The formula is already perfected, just need to focus on selling out current venue again
**2025 Target:** Four-hundred in-person attendees. The closest we got to selling all in-person tickets was Fall 2023, with 97% of all tickets sold (right before mass layoffs hit hard.)
**Founder's note:** A general phenomenon is that once you finally pack a venue (typically a 400-seat theater), you'll see exponential growth the following year, exploding to say one thousand ticket holders and then an order of magnitude after that. See PyCon, VidCon, etc.
3. **Ticket Sales**
- Early bird sale begins sometime in the Spring (with 20% discount)
- Once we start ticket sales we will use the [newsletter](/news) to request community submissions
**Q: Are board members allowed to submit their own talks or demos?**
*A: We've decided no, but we'll revisit the question (and its ethics) next year.*
4. **Weekend Conferences**
Board agreed hosting conferences over the weekend gives attendance a massive boost (even though venue rental is more expensive. Risk is worth it.)
5. **Revolt Chat**
- Board agreed [Revolt](https://revolt.chat) is a substantial improvement over Element/Matrix for the conference live chat
- Board wondered whether we should support Discord as another private chat server, in a bid to expand audience
- Founder noted a third of our ticket holders are anti-Discord and privacy-conscious
Finally, the board recommended a survey to previous ticket holders.
6. **Voting on Talk/Demo Submissions**
- Matt Nite simply used a Google Form for Software You Can Love
- It's best if the founder says "please read these submissions by the next meeting, and add your own notes"
- Source speaker candidates from meetup hosts too
We've agreed to create a dedicated email address for receiving submissions
7. **Hard Deadlines to Commit to Present at HMB/HMS**
- Gradually add penalties if deadlines are not met
- Ensure all speakers sign agreement. No exceptions
8. **Conference Agendas**
- Get the agendas up as early as possible
- It's okay to massage the schedule around throughout the year
- It's okay to let speakers massage their talk title and description even if it's already on the website
---
**ACTION ITEMS**
- Create HMC email address for community submissions
- Create dedicated webpage explaining how to enter submissions. WITH DEADLINES
- Discord integration for submissions: allows live thread discussions among board members
- Make sure Jim (1st speaker for HMB) is on our website by the next meeting
- Make sure Taylor (1st speaker for HMS) is on our website by the next meeting
- Determine how many open slots we have for each conference
**Founder's note:** The last item depends on the venue and the available hours the rental affords us, which is being negotiated. I will, however, present figures from previous years so we can estimate.
---
**NEXT MEETING**
Date: 16 April 2025 1600-0500 (US/Pacific)